Microsoft Roadmap, messagecenter and blogs updates from 27-09-2025

Updated September 26, 2025: We have updated the timeline. Thank you for your patience. 

We’re excited to announce the change from fixed limits to capacity-based access for some capabilities in Microsoft 365 Copilot. Starting early August, Copilot Chat users without a Microsoft 365 Copilot license get standard access to tools like image generation and file upload based on service capacity. The access could vary during the time of the day based on the available capacity. Users will be notified in-product if the service capacity is not available and the task in progress will not be interrupted. Microsoft 365 Copilot users are offered priority access to these tools.

[When this will happen]

This change will start rolling out early August and be completed by late October 2025 (previously mid-September).

[How this will affect your organization]

This change will provide a more flexible and scalable experience for our users.

Users will be notified in product with a message, if service capacity is not available at this moment.

[What you need to do to prepare]

No admin action is required. If your users need more than standard access to these tools, you can upgrade them to Microsoft 365 Copilot. The maximum size per uploaded file continues to be 512mb for both Copilot Chat and Microsoft 365 Copilot.

Updated September 26, 2025: After further review, this will roll out in a future date. We apologize for any inconvenience

Introduction

We’re introducing a new feature in Viva Connections that helps users stay informed with SharePoint news. Starting with this rollout, users will receive a weekly notification in Microsoft Teams reminding them to catch up on SharePoint news articles they haven’t read from the previous week. These articles will be accessible under the Unread pill in the News tab within Viva Connections.  

This feature is associated with Microsoft 365 Roadmap ID 498323.

When this will happen

We will communicate via Message center when we are ready to proceed.

How this affects your organization

Once rolled out, users will receive a weekly notification in Microsoft Teams linking them to their unread SharePoint news in Viva Connections. This notification is enabled by default, but users can manage its visibility through their Teams notification settings.

What you can do to prepare

• No admin action is required. The rollout is automatic.
• Admins may wish to inform users about the new notification and how to manage it in Teams settings.

Compliance considerations

No compliance considerations identified, review as appropriate for your organization.

Updated September 26, 2025: We have updated the timeline. Thank you for your patience.   

Introduction

We’re expanding AI capabilities to SharePoint document libraries in Microsoft 365 on the web. AI file actions—already available in OneDrive—will now be accessible in SharePoint, enabling users to summarize content, compare files, generate FAQs, ask questions, and create audio overviews directly from document libraries.

This message is associated with Microsoft 365 Roadmap 488297.

• Targeted Release (Worldwide): Rollout will begin late September 2025 (previously early September) and complete by mid-November 2025 (previously mid-October).
• General Availability (Worldwide, GCC, GCC High, DoD): Rollout will begin in mid-November 2025 (previously mid-September) and complete by late December 2025 (previously late October).

Figure i. You can access AI actions from the “AI Actions” button in the toolbar in document libraries in SharePoint

Figure ii. You can also find these actions when you select or hover over an item in a document library

AI file actions will be available to all users with a Copilot license in SharePoint document libraries on the web. These actions mirror those currently available in OneDrive and offer enhanced productivity by enabling users to interact with files using natural language prompts.

This feature is on by default and does not require admin configuration.

• No action is required to enable this feature.
• We recommend informing your users about the new capabilities and reviewing Copilot licensing to ensure appropriate access.

Compliance considerations

• AI-Powered Lead Research: The agent autonomously researches leads by combining your CRM data with public web sources as well as custom knowledge sources through Copilot Studio, creating rich lead and company profiles. It assesses a lead’s importance based on target profile criteria you define, as well as signals from emails with the lead and recent marketing interactions.
• Instant Insights: Get actionable recommendations, 360-degree lead and account summaries, recent company news, competitor insights and clear prioritization—letting sellers focus on the leads most likely to convert.
• Personalized Outreach: The updated agent not only automatically drafts but also sends customized emails with key talking points. It also reminds leads that don’t engage, increasing the response rates of your prospecting efforts.
• Smart Engagement with Q&A and intent detection: With new automation, the agent can send personalized follow-up emails and analyze responses to detect purchase intent, ensuring high-touch engagement and boosting your pipeline’s quality. It can answer the lead’s questions using your configured knowledge sources, moving the lead further down the consideration journey.
• Easy Customization with configurable automation level: Admins can tailor qualification rules, add industry-specific research sources, and fine-tune the agent’s handover criteria to your unique sales strategy. You can control the level of automation you want – from research and pre-qualification all the way to full engagement.

• Browse Frequently asked questions about the Secure Boot update process. 
• Bookmark the landing page for Windows Secure Boot certificate expiration and CA updates. 
• Catch up on recommendations for Windows devices with IT-managed updates. 

[Introduction]

Starting in late October 2025, Microsoft will begin automatically installing the Microsoft 365 companion apps—People, Files, and Calendar—on Windows 11 devices that already have Microsoft 365 desktop client apps. These taskbar-integrated apps are designed to streamline everyday workflows, helping users stay focused, reduce context switching, and complete tasks faster.

With Copilot integration, users can ground their prompts in the right context—whether it’s a shared file, a meeting, or a collaborator. This integration allows users to catch up, summarize, and take action more efficiently.

This message is associated with Microsoft 365 Roadmap ID 486856.

[When this will happen:]

General availability: Rollout begins late October 2025 and is expected to complete late December 2025.

[How this affects your organization:]

Who is affected:

All users on Windows 11 devices with Microsoft 365 desktop client apps.

What will happen:

• Microsoft 365 companion apps (People, Files, Calendar) will be automatically installed.
• Admins can opt out of automatic installation via Device Configuration settings.
• If Copilot pinning is not yet enabled, admins will be able to pin both Copilot and companion apps starting mid-October.
• If you’ve already enabled Microsoft 365 Copilot pinning in the Microsoft 365 Admin Center, note that companion apps are not included in the pinning configuration at this time but you will be able to enable companions pinning starting mid-October.
• On devices where the apps are already installed, no visible change will occur.
• Installation is enabled by default and does not require user interaction.
• Apps will appear in the Start menu and provide quick access to people, files, and calendar data from the Microsoft Graph.

[What you can do to prepare:]

• Notify users about this change via an internal announcement to set expectations.
• Update any relevant internal documentation to reflect the availability of these apps.
• If you want to opt out of automatic installation:
  1. Uncheck Enable automatic installation of Microsoft 365 companion apps and Microsoft 365 Apps
  2. Choose Microsoft 365 companion apps
  3. Select Modern App settings
  4. Go to Device Configuration
• Learn more: Overview of Microsoft 365 companion apps – Microsoft 365 Apps | Microsoft Learn
• Check out the latest features here: Get Started with Microsoft 365 companion apps | Microsoft Support

App highlights:

People app features:

• Look up colleagues by name, skills, role, location and more.
• View profile cards, availability, and organizational charts.
• Send messages and start chats.
• Use Copilot to ask people-related questions like, What does this person work on? or Draft a message to catch up.
• Type freeform prompts for any colleague directly in the app.

File app features:

• Find Microsoft 365 and locally downloaded files.
• Preview file content and share with colleagues.
• Filter by person, file type, or activity (Created, Shared, Edited, or @Mentioned).
• Use Copilot to summarize, catch up, and act on files.

Calendar app features: 

• Find events by organizer, attendees, or title. 
• View agenda or day at a glance. 
• Open meeting details and join directly from the calendar. 
• Edit meetings, chat with participants, or copy the meeting link. 
• Use Copilot to prepare for upcoming meetings or catch up on missed ones.

[Compliance considerations:]

[Introduction]

Starting in October 2025, Microsoft is rolling out a refreshed licensing experience in Microsoft admin center. This update improves visibility into license assignments and introduces new tools to help administrators manage licenses more efficiently across their organization.

[When this will happen:]

General availability (Worldwide): Rollout begins mid-October 2025 and will complete by the end of the calendar year.

[How this affects your organization:]

Who is affected: Admins managing licenses in Microsoft admin center.

What will happen:

• A unified licensing view will show both user-based and group-based license assignments in a single list.
• A new “Licensing Errors” tab will surface user-level errors from group-based license assignments, categorize them (e.g., missing prerequisites), and offer resolution options.
• A new “Users without licenses” page will display users in licensed groups who haven’t received licenses due to insufficient availability.
• Existing license assignments remain unchanged.
• No impact to PowerShell scripts or API integrations.
• The new interface will be enabled by default for all tenants.

Screenshot 1 – The License List Page lists all products the customer has licenses for in the tenant:

Screenshot 2 – View of the License Detail Page:

[What you can do to prepare:]

No action is required. The new experiences will appear automatically.

You may wish to:

• Inform helpdesk staff of the upcoming interface changes.
• Update internal documentation if you detail license management workflows.
• Review the new licensing pages once available to familiarize yourself with the changes.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Introduction

To streamline and improve integration experiences for education customers, we’re retiring several legacy Learning Tools Interoperability (LTI) integrations in Microsoft 365. These tools will be replaced by the unified Microsoft 365 LTI tool, which offers enhanced functionality and ongoing support.

When this will happen:

• The following Education LTI tools will be retired worldwide on September 17, 2026:
• Teams Assignments LTI
• OneDrive LTI
• OneNote Class Notebook LTI
• Reflect LTI

How this affects your organization:

• Who is affected: Education tenants currently using any of the listed LTI integrations.
• What will happen:
  • These individual LTI tools will no longer be accessible or functional after the retirement date.
  • Users and admins will need to transition to the Microsoft 365 LTI unified tool.
  • Admins can identify usage by running reports in their LMS or Microsoft 365 admin center.

What you can do to prepare:

• No admin action is required to remove the legacy tools—they will be retired automatically.
• Notify users about the upcoming retirement.
• Update internal documentation and training materials.
• Begin transitioning to the Microsoft 365 LTI unified tool.
• Review deployment guidance and transition resources:
  • LTI Overview
  • Deployment Guide

Compliance considerations:

No compliance considerations identified, review as appropriate for your organization.

[Introduction:]

We’re introducing a new capability for Microsoft Teams Rooms on Android with a Pro license: rooms can now join town halls as attendees. This update supports inclusive hybrid experiences by enabling in-room participants to engage in town halls without needing individual devices.

This message is associated with Microsoft 365 Roadmap ID: 500702.

When this will happen:

General Availability (Worldwide): Rollout will begin by mid-October 2025.

[How this affects your organization:]

Who is affected: Organizations using Microsoft Teams Rooms on Android with a Pro license

What will happen:

• Teams Rooms on Android can now be invited to and join town halls as attendees.
• Attendees in physical rooms can:
  • Join town halls using a meeting ID and passcode.
  • View live captions.
  • Read the streaming chat.
  • Send reactions from the room.
• This is ideal for watch parties or shared viewing experiences.
• Feature requires a Teams Rooms Pro license.
• No admin action is required to enable this feature.

Screenshot 1:

Screenshot 2:

[What you can do to prepare:]

• When scheduling a town hall, invite the Teams Room device as an attendee.
• Ensure the room device is running the latest Teams Rooms on Android app version.
• Communicate this new capability to meeting organizers and facilities teams.
• Update internal documentation if you provide guidance on town hall participation.

Learn more: Get started with town hall in Microsoft Teams | Microsoft Support

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

[Introduction:]

To support multitasking during meetings, Microsoft Teams is introducing the ability for users on iPad to pop out their meeting window into a separate Teams window. This enhancement aligns with customer feedback requesting more flexible meeting experiences on mobile devices.

This message is associated with Microsoft 365 Roadmap ID 503109.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out early October 2025 and expect to complete by mid-October 2025.

General Availability (GCC, GCC High and DoD): We will begin rolling out mid-October 2025 and expect to complete by late October 2025.

[How this will affect your organization:]

Who is affected: All users who join Microsoft Teams meetings using iPads.

What will happen:

• Users will be able to pop out their meeting window into a separate Teams window.
• This feature is enabled by default; no admin configuration is required.
• Users can manage this setting from their Teams app on iPad.
• Existing device settings and policies remain unchanged.

Screenshot 1 – Default view of meeting:

Screenshot 2 – View of meeting window as a separate Teams window: 

[What you can do to prepare:]

No action is required at this time.

You may wish to:

• Inform users who frequently use iPads for meetings about this new capability.
• Update internal documentation if you provide device setup guidance for Teams meetings.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Updated September 26, 2025: We have updated the timeline. Thank you for your patience. 

 Coming soon to Microsoft Purview | Data Loss Prevention: When an admin wants to enable user email notifications, policy tips also need to be enabled and vice versa. After this rollout, notifications and policy tips will be decoupled, and admins can configure the following rules to enable:

1. Only a user email notification
2. Only a policy tip
3. A user email notification and a policy tip
4. No policy tips or user email notifications

After this rollout, policy tips and user email notifications will align with the behavior currently available with Microsoft Exchange.

This message is associated with Microsoft 365 Roadmap ID 394279.

[When this will happen:]

Public Preview: We will begin rolling out late January 2026 (previously late June) and expect to complete by late February 2026 (previously late July).

General Availability Worldwide: We will begin rolling out late March 2025 (previously late December) and expect to complete by late April 2026 (previously  late January). 

[How this will affect your organization:]

After rollout, to configure policy tips and user email notifications, you can use PowerShell or Purview | Data Loss Prevention.

In PowerShell

After rollout, use the new parameter called -NotifyUserType with the cmdlets New-DlpComplianceRule and Set-DlpComplianceRule.

Use New-DlpComplianceRule to create a new rule. Use Set-DlpComplianceRule to update an existing rule.

• Default value: NotSet
• To enable a policy tip: PolicyTip
• To enable a user email notification: Email
• To enable a user email notification and a policy tip: Email,PolicyTip

Example 1: New-DlpComplianceRule -Name "PT rule" -Policy "Policy Name" -ContentContainsSensitiveInformation @{Name="India Unique Identification (Aadhaar) Number"} -NotifyUserType PolicyTip -NotifyUser SiteAdmin,LastModifier,Owner

Example 2: Set-DlpComplianceRule -Identity "Rule Name" -NotifyUserType Email

To check that the value is set correctly, check the following and check the parameter value for NotifyUserType:

Get-DlpComplianceRule -Identity "Rule Name" | fl

In Data Loss Prevention (DLP)

Before rollout:

After rollout:

DLP examples

Rule 1: Configured to only trigger a user email notification:

Rule 2: Configured to only trigger a policy tip:

Rule 3: Configured to trigger a user email notification and a policy tip:

[What you need to do to prepare:]

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to update any relevant documentation as appropriate.