Microsoft Roadmap, messagecenter and blogs updates from 21-05-2026

Updated May 20, 2026: We’re reminding you that billing for High Volume Email will begin soon. To avoid service disruption, ensure your billing configuration is set up before billing starts. We have updated the content below. Thank you for your patience. 

[Introduction]

Exchange Online includes email‑sending limits based on three factors: recipient rate limit, recipient limit, and message rate limit. To support customers whose internal communication needs exceed these standard limits, we are introducing High Volume Email (HVE) for Microsoft 365. HVE is designed for large‑scale internal communications and integrates with business applications and devices to support operational and mass‑mailing scenarios. It uses a transactional pricing model based on the number of recipients.

Usage will be metered starting June 1, 2026, based on the number of expanded delivered recipients. Pricing is $42 per one million recipients (equivalent to $0.000042 per recipient) through Microsoft commerce.

To ensure uninterrupted service, you must configure your billing settings before billing starts. If billing is not configured by this date, your organization may experience interruption in High Volume Email message delivery until billing is set up.

This message is associated with Microsoft 365 Roadmap ID 382633.

[When this will happen]

• Public Preview: Available now.
• General Availability (worldwide): Available now. 
• Billing for High Volume Email will begin on June 1, 2026.

[How this affects your organization]

Who is affected

• Admins managing Exchange Online mail flow and reporting
• Organizations with large-scale internal email distribution needs

What will happen

• A new High Volume Email page will appear under Mail flow in the Exchange admin center.
• Admins can create and manage Mail User accounts enabled for HVE.
• HVE accounts use a dedicated SMTP endpoint for high-volume sending.
• A new High Volume Email report will appear under Reports > Mail flow to help admins monitor HVE usage per account.
• HVE is opt‑in; it does not modify default sending limits or existing mail flow behavior.

Screenshot 1 – Create new HVE specific accounts: 

Screenshot 2 – Manage HVE accounts, including assigned billing policies:

[What you can do to prepare]

To continue using High Volume Email without interruption:

1. (Optional) Review your current usage of High Volume Email. For more information, see View HVE usage report.
2. (Required) Set up billing configuration for High Volume Email. For more information, see Set up Billing for High Volume Email.
3. (Required) Verify that your billing configuration is active and correctly associated with your tenant.

You may want to:

• Review and update any internal documentation that describes email‑sending processes.
• Learn more about setup and configuration: Manage high volume emails for Microsoft 365 Public preview | Mail flow best practices | Exchange Online | Microsoft Learn

[Compliance considerations]

No compliance considerations identified. Review as appropriate for your organization.

Updated May 20, 2026: We have updated the timeline. Thank you for your patience. 

[Introduction]

We’re making a change to the characters allowed in naming and description fields across Microsoft Purview eDiscovery. As part of ongoing security hardening efforts, this update strengthens input validation for eDiscovery cases, holds, searches, and review sets to improve service resilience and reliability.

[When this will happen:]

General Availability (Production, GCC, GCC High, DoD): This change will begin rolling out in mid-June 2026 (previously mid-May) and is expected to be completed by end of June 2026 (previously late May).

[How this affects your organization:]

Who is affected:

Organizations with users or administrators who create or manage Microsoft Purview eDiscovery:

• Cases
• Holds
• Searches
• Review sets

What will happen:

• Beginning May 15th, 2026, the following special characters will no longer be permitted in naming or description fields when creating or editing:
  • + (plus sign) 
  • = (equals sign) 
  • @ (at sign) 
  • / (forward slash) 
  • * (asterisk) 
• This restriction applies to:
  • Case name and description
  • Hold policy name and description
  • Search name and description
  • Review set name and description
• Existing entities are not affected.
  • Cases, holds, searches, and review sets that already contain these characters will continue to function normally.
• Editing triggers enforcement:
  • If a user edits an existing entity’s name or description (e.g., updating an eDiscovery case name) that contains a restricted character, they will see a validation message prompting them to remove the special character before saving. Note that this does not apply when an existing hold policy is being reapplied or when data sources are added to or removed from hold policies.
  • The original name and description are preserved until the user chooses to make changes.
• New entities are enforced immediately:
  • Any newly created case, hold, search, or review set must not contain restricted characters in name or description fields.

[What you can do to prepare:]

No admin action is required to enable this change. However, we recommend the following:

• Inform your eDiscovery users that the characters + = @ / and * will no longer be accepted in entity names and descriptions.
• Review and update existing naming conventions or templates that include these characters.
• Update internal documentation or guidance for eDiscovery naming standards.
• Communicate this change to helpdesk and compliance teams to prepare for validation messages when editing existing entities.

Learn about eDiscovery (Premium) | Microsoft Learn

No data loss will occur. Existing entities retain their current names and continue to function. Enforcement applies only at the time of creation or editing.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Updated May 20, 2026: Organizations using Microsoft 365 operated by 21Vianet can safely disregard this message.

[Introduction]

As a part of the 2026 Microsoft 365 Packaging and Pricing Update, we’re excited to share that the following features will begin to roll out to Microsoft 365, Office 365, and Enterprise Mobility and Security (EMS) suites in mid-June and are expected to be complete by August 1, 2026.

Refer to the licensing blog for feature availability by suite. Government and Commercial packaging changes are listed separately.

• Microsoft Defender for Office 365 Plan 1: Protection against advanced phishing and malware
• URL time-of-click protection: Scans URLs at time of click to prevent access to malicious websites
• Intune Remote Help: Secure remote support for devices
• Intune Advanced Analytics: Insights to improve user experience
• Intune Plan 2: Tunnel for MAM, FOTA, and specialty device management
• Intune Endpoint Privilege Management: Supports least-privilege access
• Microsoft Cloud PKI: Cloud-based certificate lifecycle management
• Intune Enterprise Application Management: Enterprise App Catalog of Win32 applications with preconfigured deployment settings.
• Exchange Online: +50GB email storage

Refer to list of service display names affected below:

[When this will happen:]

We will begin rolling out in mid-June 2026 and expect to complete by early August 2026.

[How this affects your organization:]

Who is affected:

• Refer to the licensing blog for feature availability by suite
• Organizations using Microsoft 365, Office 365, and EMS suites
• Microsoft 365 admins responsible for security and device management
• Users receiving enhanced protections and increased mailbox storage

What will happen:

For Microsoft Defender features:

• Built-in protection policy (Safe Links, Safe Attachments), anti-phishing protections, and URL time-of-click protection will be applied to all users by default
• Policies cannot be disabled but can be supplemented or overridden
• New alerts may appear in the Microsoft Defender portal

For Microsoft Intune features:

• Intune features are not configured by default

For Exchange Online:

• Exchange Online storage increases by +50GB

[What you can do to prepare:]

For Microsoft Defender features:

• Review the Built-in Protection policy in the Microsoft Defender portal.
• Add exclusions by user, group, or domain, if needed.
• Consider enabling standard or strict preset security policies.
• Review mail flow and configure enhanced filtering if using a third-party gateway.

For Microsoft Intune features:

Refer to the MS Learn documentation hyperlinked in the Intro section of this post.

Learn more:

• M365 Packaging and Pricing Update: Official Announcement Blog
• M365 Packaging and Pricing Update: Licensing Blog
• M365 Packaging and Pricing Update: Public FAQs
• Microsoft Defender for Office 365: Security Documentation
• Microsoft Defender for Office 365: Preset Security Policies Documentation

[Compliance considerations:]

Updated May 20, 2026: We have updated the timeline. Thank you for your patience. 

[Introduction]

Microsoft is introducing a new Copilot chat pane in OneNote Mobile (iPhone) for users licensed with Microsoft 365 Copilot (Premium). This update adds a new Summary feature that allows users to generate concise summaries of longer OneNote pages, as well as ask questions about their notes, directly within the OneNote mobile app. This helps users review and interact with note content more efficiently while on the go.

This message is associated with Microsoft 365 Roadmap ID 422324.

[When this will happen]

General Availability (Worldwide): We will begin rolling out in late May 2026 (previously mid-May) and expect to complete by late June 2026.

[How this affects your organization]

Who is affected

• Users with Microsoft 365 Copilot (Premium) licenses
• Users accessing OneNote on iPhone
• All Microsoft 365 tenants

What will happen

• Users with a Microsoft 365 Copilot (Premium) license will see a Copilot chat pane in the OneNote mobile app on iPhone: 

  

• The Copilot chat pane allows users to generate concise summaries of longer OneNote pages and ask questions about their notes: 

  

• Existing Microsoft 365 Copilot controls, permissions, and policies continue to apply.
• Users without a Microsoft 365 Copilot (Premium) license are not impacted.

[What you can do to prepare]

• No admin action is required before rollout.
• Ensure that users who should access this feature are assigned a Microsoft 365 Copilot (Premium) license.
• Consider informing helpdesk staff and users about the availability of Copilot chat and the Summary feature in OneNote mobile.
• Review existing Microsoft 365 Copilot governance, compliance, and usage policies to ensure they align with your organization’s requirements.

[Compliance considerations]

Updated May 20, 2026: We have updated the content. Thank you for your patience. 

[Introduction]

We’re introducing the Visualize this slide skill in Copilot in PowerPoint for Windows desktop. In Copilot, a skill is a user‑initiated action that performs a specific task on existing content. This new capability helps users quickly transform both simple text into a visually stunning image and text-heavy slides into polished, professional visuals. 

[When this will happen:]

General Availability (Worldwide): Rollout begins in mid-May 2026 and completes by mid-May 2026.

[How this affects your organization:]

Who is affected:

• Users with access to Copilot in PowerPoint for the web

What will happen:

• A new Visualize this slide skill option appears in Copilot in PowerPoint for the web.

Screenshot: Copilot in PowerPoint with the Visualize this slide skill selected:



• Text-based slides can be transformed into visually rich layouts.
• The feature is enabled by default for eligible users.
• Existing Copilot and compliance policies are respected.

[What you can do to prepare:]

• No admin action is required.
• Consider informing users about this new Copilot capability.
• Update internal documentation if needed.
• IT admins cannot control the availability of individual skills. However, skills that depend on the Anthropic model adhere to existing admin configurations—if the Anthropic model is disabled for a tenant by the IT admins, those associated skills will not be available to users in that tenant.

Learn more: Edit with Copilot in PowerPoint – Microsoft Support (will be updated soon)

[Compliance considerations:]

Updated May 20, 2026: We have updated the content. Thank you for your patience. 

[Introduction]

We’re introducing the Visualize this slide skill in Copilot in PowerPoint for Mac. In Copilot, a skill is a user‑initiated action that performs a specific task on existing content. This new capability helps users quickly transform both simple text into a visually stunning image and text-heavy slides into polished, professional visuals. 

[When this will happen:]

General Availability (Worldwide): Rollout begins in mid-May 2026 and completes by mid-May 2026.

[How this affects your organization:]

Who is affected:

• Users with access to Copilot in PowerPoint on Mac desktop

What will happen:

• A new Visualize this slide skill option appears in Copilot in PowerPoint.

Screenshot: Copilot in PowerPoint with the Visualize this slide skill selected:



• Text-based slides can be transformed into visually rich layouts.
• The feature is enabled by default for eligible users.
• Existing Copilot and compliance policies are respected.

[What you can do to prepare:]

• No admin action is required.
• Consider informing users about this new Copilot capability.
• Update internal documentation if needed.
• IT admins cannot control the availability of individual skills. However, skills that depend on the Anthropic model adhere to existing admin configurations—if the Anthropic model is disabled for a tenant by the IT admins, those associated skills will not be available to users in that tenant.

Learn more: Edit with Copilot in PowerPoint – Microsoft Support (will be updated soon)

[Compliance considerations:]

Updated May 20, 2026: We have updated the content. Thank you for your patience.

[Introduction]

We’re introducing the Visualize this slide skill in Copilot in PowerPoint for the web. In Copilot, a skill is a user‑initiated action that performs a specific task on existing content. This new capability helps users quickly transform both simple text into a visually stunning image and text-heavy slides into polished, professional visuals. 

[When this will happen:]

General Availability (Worldwide): Rollout begins in mid-May 2026 and completes by mid-May 2026.

[How this affects your organization:]

Who is affected:

• Users with access to Copilot in PowerPoint for the web

What will happen:

• A new Visualize this slide skill option appears in Copilot in PowerPoint for the web.

Screenshot: Copilot in PowerPoint with the Visualize this slide skill selected:



• Text-based slides can be transformed into visually rich layouts.
• The feature is enabled by default for eligible users.
• Existing Copilot and compliance policies are respected.

[What you can do to prepare:]

• No admin action is required.
• Consider informing users about this new Copilot capability.
• Update internal documentation if needed.
• IT admins cannot control the availability of individual skills. However, skills that depend on the Anthropic model adhere to existing admin configurations—if the Anthropic model is disabled for a tenant by the IT admins, those associated skills will not be available to users in that tenant.

Learn more: Edit with Copilot in PowerPoint – Microsoft Support (will be updated soon)

[Compliance considerations:]

Updated May 20, 2026: We have updated the content. Thank you for your patience. 

[Introduction]

The Review this presentation skill is rolling out as part of Copilot in PowerPoint for Windows desktop. In Copilot, a “skill” is a user‑initiated action that performs a specific task on existing content. This capability reviews existing slides and provides detailed recommendations to improve structure, clarity, and storytelling, helping users refine presentations more efficiently.

[When this will happen:]

General Availability (Worldwide): Available now

[How this affects your organization:]

Who is affected:

Users with access to PowerPoint Copilot on Windows desktop.

What will happen:

• The Review this presentation option becomes available within PowerPoint Copilot.

Screenshot: Copilot in PowerPoint with the Review this presentation skill selected:

• Copilot will analyze the current presentation and generate suggestions to improve narrative flow, organization, and slide clarity.
• Suggestions are provided for review only; no changes are applied automatically.
• The feature is available by default for eligible users and respects existing Copilot access controls.

[What you can do to prepare:]

• No admin configuration is required.
• Optionally, you might notify users with access to PowerPoint Copilot about the new Review this presentation option.
• IT admins cannot control the availability of individual skills. However, skills that depend on the Anthropic model adhere to existing admin configurations—if the Anthropic model is disabled for a tenant by the IT admins, those associated skills will not be available to users in that tenant.

Learn more: Edit with Copilot in PowerPoint – Microsoft Support (will be updated soon)

[Compliance considerations:]

No compliance considerations identified; review as appropriate for your organization.

Updated May 20, 2026: We have updated the content. Thank you for your patience. 

[Introduction]

The Review this presentation skill is rolling out as part of Copilot in PowerPoint for Mac. In Copilot, a “skill” is a user‑initiated action that performs a specific task on existing content. This capability reviews existing slides and provides detailed recommendations to improve structure, clarity, and storytelling, helping users refine presentations more efficiently.

[When this will happen:]

General Availability (Worldwide): Available now

[How this affects your organization:]

Who is affected:

Users with access to PowerPoint Copilot on Mac desktop.

What will happen:

• The Review this presentation option becomes available within PowerPoint Copilot.

Screenshot: Copilot in PowerPoint with the Review this presentation skill selected:

• Copilot will analyze the current presentation and generate suggestions to improve narrative flow, organization, and slide clarity.
• Suggestions are provided for review only; no changes are applied automatically.
• The feature is available by default for eligible users and respects existing Copilot access controls.

[What you can do to prepare:]

• No admin configuration is required.
• Optionally, you might notify users with access to PowerPoint Copilot about the new Review this presentation option.
• IT admins cannot control the availability of individual skills. However, skills that depend on the Anthropic model adhere to existing admin configurations—if the Anthropic model is disabled for a tenant by the IT admins, those associated skills will not be available to users in that tenant.

Learn more: Edit with Copilot in PowerPoint – Microsoft Support (will be updated soon)

[Compliance considerations:]

No compliance considerations identified; review as appropriate for your organization.

Updated May 20, 2026: We have updated the content. Thank you for your patience. 

[Introduction]

The Review this presentation skill is rolling out as part of Copilot in PowerPoint for the web. In Copilot, a “skill” is a user‑initiated action that performs a specific task on existing content. This capability reviews existing slides and provides detailed recommendations to improve structure, clarity, and storytelling, helping users refine presentations more efficiently.

[When this will happen:]

General Availability (Worldwide): Available now

[How this affects your organization:]

Who is affected:

Users with access to PowerPoint Copilot on the web.

What will happen:

• The Review this presentation option becomes available within PowerPoint Copilot.

Screenshot: Copilot in PowerPoint with the Review this presentation skill selected:

• Copilot will analyze the current presentation and generate suggestions to improve narrative flow, organization, and slide clarity.
• Suggestions are provided for review only; no changes are applied automatically.
• The feature is available by default for eligible users and respects existing Copilot access controls.

[What you can do to prepare:]

• No admin configuration is required.
• Optionally, you might notify users with access to PowerPoint Copilot about the new Review this presentation option.
• IT admins cannot control the availability of individual skills. However, skills that depend on the Anthropic model adhere to existing admin configurations—if the Anthropic model is disabled for a tenant by the IT admins, those associated skills will not be available to users in that tenant.

Learn more: Edit with Copilot in PowerPoint – Microsoft Support (will be updated soon)

[Compliance considerations:]

No compliance considerations identified; review as appropriate for your organization.

• Building new KPIs using an intuitive formula editor that supports calculations based on case attributes, event data, timestamps, and existing metrics.
• Modify, refine, or delete custom metrics as business needs evolve, with changes automatically reflected across all visualizations using those metrics.
• Integrate custom KPIs seamlessly into all process intelligence experience tiles and components, and display them in process maps, trend charts, statistical breakdowns, and comparative analyses just like standard metrics.
• Define metrics that reflect your unique business context, such as weighted performance scores, custom cost calculations, compliance rates, or domain-specific efficiency ratios.
• Reuse custom KPIs throughout the process intelligence experience, applying them to filters and analysis scenarios. Custom metrics are evaluated dynamically against your process data, ensuring calculations remain current with each data refresh and providing consistent measurement across your process intelligence environment.

Updated May 20, 2026: We have paused rollout of this feature and will resume soon. We have updated the timeline. Thank you for your patience. 

[Introduction]

We are introducing optical character recognition (OCR) scanning support for Microsoft Purview Data Loss Prevention (DLP) on Windows endpoint devices. This enhancement enables DLP policies to detect sensitive information within images embedded inside Office documents and PDF files.

Previously, embedded images were skipped during endpoint DLP scanning, creating a detection blind spot. With this update, embedded images are OCR-processed, helping improve data protection coverage and reduce risk of accidental data exposure.

This message is associated with Microsoft 365 Roadmap ID 381750.

[When this will happen:]

• General Availability (Worldwide): Rollout will begin in late May 2026 (previously mid-May) and is expected to complete by end of May 2026 (previously late May).

[How this affects your organization:]

Who is affected:

• Admins managing Microsoft Purview Data Loss Prevention
• Organizations using Endpoint DLP on Windows devices
• Users working with Word, Excel, PowerPoint, and PDF files on Windows endpoints

What will happen:

Once OCR is enabled for your organization, DLP policies applied to endpoint devices will be able to scan images embedded inside Office documents (Word, PowerPoint, Excel) and pdf files on Windows devices. This means:

• Sensitive data detection in embedded images: If a document contains an embedded image with sensitive information (such as credit card numbers, Social Security numbers, or financial data), DLP policies can now detect that data and enforce configured actions (audit, block, or block with override).
• Closes a detection blind spot: Previously, embedded images were entirely skipped during endpoint DLP scanning. This update ensures those images are processed using OCR and evaluated against your DLP policies.
• Cost implications: Enabling OCR incurs additional costs based on the volume of images scanned. Costs are charged per image scanned via Azure AI Services. Organizations can monitor OCR costs through:
  • The OCR cost dashboard in the Microsoft Purview compliance portal under Data loss prevention → Overview
  • Cost Management + Billing in the Azure portal, filtered by your Azure AI Services resource 

[What you can do to prepare:]

To take advantage of this feature, complete the following steps: 

1. Verify prerequisites:
   • Confirm Microsoft Sense Client version 10.8820.27904.1000 or later.
   • Run: MsSense.exe --version from C:\Program Files\Windows Defender Advanced Threat Protection.
   • Ensure Windows OS update KB5079473 is installed on endpoint devices.
2. Enable OCR in Microsoft Purview:
   1. Navigate to the Microsoft Purview compliance portal.
   2. Go to Data loss prevention → Overview → Data loss prevention settings.
   3. Under Optical Character Recognition (OCR), select Turn on OCR scanning.
   4. Select the appropriate Azure pay-as-you-go subscription and Azure AI Services resource.
   5. Select Save.
3. Review and update DLP policies:
   • Ensure policies include Devices as a location.
   • Consider testing with Test mode and policy tips before enforcing actions.
   • Verify sensitive information types are configured for detection in embedded images.
4. Set up billing and monitor costs:
   • Configure OCR billing before enabling the feature.
   • Review the OCR cost dashboard in Purview after enabling.
5. Assign appropriate roles:
   • Compliance Data Administrator
   • Compliance Administrator
   • Information Protection
   • Information Protection Admin

Learn more:

• Learn about optical character recognition in Microsoft Purview | Microsoft Learn
• Get started with Activity Explorer | Microsoft Learn
• Create and deploy a DLP policy | Microsoft Learn
• Learn about Endpoint DLP | Microsoft Learn

[Compliance considerations:]

[Introduction]

To improve discoverability and customization of keyboard shortcuts in Microsoft Teams, we’re adding search functionality to the Keyboard shortcuts dialog. This enhancement helps users quickly find shortcuts by either the action name or the key combination, reducing time spent scanning long lists and making shortcut customization easier and more efficient.

This message applies to Teams for Windows desktop, Teams for Mac desktop, and Teams for the web. It is associated with Roadmap ID 562413.

[When this will happen:]

• Targeted Release (Worldwide): We will begin rolling out in early June 2026 and expect to complete by early June 2026.
• General Availability (Worldwide): We will begin rolling out in early July 2026 and expect to complete by early July 2026.

[How this affects your organization:]

Who is affected:

• All Microsoft Teams users who access the Keyboard shortcuts dialog.

What will happen:

• Users can search for keyboard shortcuts by:
  • The name of the action (for example, “Mute” or “Open settings”).
  • The keyboard shortcut combination (for example, “Ctrl+Shift+M”).
• The enhancement applies to:
  • Viewing existing shortcuts.
  • Customizing personal keyboard shortcuts.
• The feature is enabled by default.
• Existing Teams policies and admin configurations are respected.
• No changes to user workflows unless users choose to search or customize shortcuts.

Screenshot 1: Default keyboard shortcut dialog experience:



Screenshot 2: Use the search box in the upper-right corner to enter a keyword and find relevant keyboard shortcuts:

[What you can do to prepare:]

• No action is required.
• Consider the following optional steps:
  • Inform helpdesk and support teams about the improved shortcut discovery experience.
  • Update internal user training or documentation that references Teams keyboard shortcuts.
  • Share a short tip with users highlighting that shortcuts can now be searched by name or key combination.

[Compliance considerations:]

The change allows users to choose whether to use the new search capability within the Keyboard shortcuts dialog. No other compliance impacts have been identified.

[Introduction]

We are introducing notification capabilities and improved search in Microsoft Purview Data Security Investigations. These updates reduce the need for manual status checks and simplify how investigators identify potentially impacted data.

This message is associated with Microsoft 365 Roadmap ID 560325.

[When this will happen]

General Availability (Worldwide): Rolling out in early June 2026 and expected to complete by late June 2026.

[How this affects your organization]

Who is affected

• Investigators and analysts using Microsoft Purview Data Security Investigations

What will happen

• Investigators will receive notifications for key investigation events, including AI job completion and new data added to scope.
• Users will no longer need to manually monitor long-running jobs or data ingestion.
• Improved query building simplifies how investigators construct searches without needing to create complex queries from scratch.
• These improvements reduce time required to scope new investigations.
• The feature is enabled by default.

[What you can do to prepare]

• No admin action is required.
• Inform your investigation teams that notifications will begin appearing in Data Security Investigations.
• Update internal investigation or triage workflows to incorporate real-time notifications.
• Review current search and query practices to take advantage of the improved experience.

Learn more: 

• Data Security Investigations | Microsoft Purview portal
• Learn about Data Security Investigations | Microsoft Purview | Microsoft Learn

[Compliance considerations]

[Introduction]

We’re introducing an update to how front-of-room (FoR) displays behave in Microsoft Teams Rooms on Android during webinars and structured meetings. This change ensures that when a Teams Room joins as a presenter, the in-room display defaults to the attendee view—creating a clearer and more professional experience for in-room participants, especially in hybrid scenarios where presenters and attendees are co-located.

This message is associated with Roadmap ID 559602.

[When this will happen:]

• General Availability (Worldwide): We will begin rolling out in early June 2026 and expect to complete by late June 2026.
• General Availability (GCC, GCC High, DoD): We will begin rolling out in mid-June 2026 and expect to complete by late June 2026.

[How this affects your organization:]

Who is affected:

• Organizations using Microsoft Teams Rooms on Android
• Meeting organizers and presenters running webinars or structured meetings
• In-room participants viewing front-of-room displays
• A Teams Rooms Pro license is needed to use this feature

What will happen:

• The front-of-room display will default to attendee view when joining webinars or structured meetings.
• In-room audiences will not see presenter tools such as Green Room or backstage controls.
• Presenters will retain full control from the Teams Rooms console, including:
  • Managing Green Room and off-stage participants.
  • Switching display modes (e.g., to presenter view when needed).
• The feature is enabled by default and requires no configuration.
• There is no impact to remote attendees or their experience.
• Existing Teams Rooms functionality and policies remain unchanged.

Screenshot 1: Front-of-room webinar experience with Manage screen mode on and the user in presenter view:

Screenshot 2: Console view in presenter view:

Screenshot 3: Front-of-room webinar experience with the user in attendee view:

Screenshot 4: Console view with the user in attendee view:

[What you can do to prepare:]

• No action is required to enable this feature.
• Verify device readiness: Ensure Teams Rooms on Android devices are updated.
• Validate meeting room setup: Confirm displays and consoles function as expected.
• Educate organizers and presenters on the updated experience.
• Update internal documentation.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

[Introduction]

We’re introducing a new capability that gives Microsoft 365 tenant administrators more control over how public organizational (HR) attributes are shared across Microsoft 365 Profile and Viva applications. This update lets admins choose which public organizational attributes are shared with Microsoft 365 Profile and which are shared only with specific Viva apps.

[When this will happen]

General Availability (Worldwide): We began rolling out in early May 2026 and expect to complete by the end of May 2026.

[How this affects your organization]

Who is affected

• Microsoft 365 tenants that ingest organizational data using MODIS
• Tenant administrators who manage organizational profile data
• Viva applications that consume Microsoft 365 Profile data (for example, Viva Insights and Viva Glint)

What will happen

Today, all 26 public organizational attributes ingested via MODIS are automatically sent to Microsoft 365 Profile and made available to onboarded Microsoft 365 apps by default.

With this release:

• Six core attributes will continue to be shared automatically across Microsoft 365:
  • First name
  • Last name
  • Display name
  • Job title
  • Company
  • Country or region
• Tenant admins can configure public organizational attributes for sharing across Microsoft 365 Profile and supported Viva apps, including:
  • Choose which public HR attributes are shared with Microsoft 365 Profile
  • Share attributes with selected Viva apps independently of Profile
  • Upload organizational data intended only for app‑specific scenarios without making it available across Microsoft 365
• Attributes shared with Microsoft 365 Profile will continue to be available to onboarded Microsoft 365 apps that consume Profile data, based on existing configurations.

Impact to existing customers:

• Existing MODIS customers will be transitioned to the updated ingestion flow.
• There is no impact to existing data‑sharing configurations.
• After rollout:
  • Public attributes currently shared with Microsoft 365 Profile will continue to be shared by default.
  • Admins will see new configuration options in the MODIS ingestion flow to modify attribute‑level sharing as needed.

Screenshot 1 – Choose access for custom attributes:

Screenshot 2 – Choose attribute access for app-specific attributes: 

Screenshot 3 – Choose attribute access for Microsoft 365 attributes:

Screenshot 4 – View Microsoft 365 attributes available for all apps and services:

Screenshot 5 – Choose apps and services to share data with:

[What you can do to prepare]

• No immediate action is required.
• After rollout, review organizational data ingestion settings in MODIS to ensure that only appropriate public attributes are shared with Microsoft 365 Profile or Viva applications.

[Compliance considerations]

• Time-off requests: Evaluated against configurable constraints such as available leave balance, maximum consecutive days, allowed time-off windows, shift coverage thresholds (over- or understaffed percentages), first-come, first-served rules, and seniority or tenure.
• Shift bidding: Governed by constraints including shift capacity, skill or proficiency matching, bid order or first-come, first-served logic, bidding windows, seniority, and schedule conflict checks such as overlaps or locked schedules.
• Shift swapping: Validated using constraints that assess coverage impact before and after the swap, detect schedule conflicts, and enforce swap eligibility rules such as allowed swap types and limits per period.

Updated December 5, 2025: We have paused GA release for this feature. Thank you for your patience.

Extend your sensitivity labels to specific or all subscriptions within Azure Storage, Azure SQL, Azure Cosmos DB, Azure Data Explorer, Azure Database for MySQL, Azure Database for PostgreSQL, Azure Databricks Unity Catalog, Azure SQL Managed Instance, Azure Synapse Analytics, Snowflake, Dataverse, and SQL Server via auto-labeling policy. Clearly define labeling conditions for data sources beyond M365 without fear of it interfering with existing M365 files configurations. 

This message is associated with Microsoft 365 Roadmap ID 429876.

[When this will happen:]

Public Preview: We will begin rolling out early July 2025 and expect to complete by late July 2025.

General Availability (Worldwide): We will announce via Message center when we are ready to proceed. 

[How this will affect your organization:]

You can create new auto-labeling policies for non-m365 workloads Server that allow you to specify specific data assets or ALL assets to be automatically labeled when the out-of-the-box sensitive information types are detected in a column or asset. After the auto-labeling policy is turned on, wait 15 minutes, and then rescan the scoped data assets. The assets will be labeled automatically.

This change will be available by default for admins to configure.

After the rollout, these capabilities will no longer be available:

• The ability to extend labeling to assets in the Microsoft Purview Data Map (opt in)
  • Instead, you can select where to extend these assets in an auto-labeling policy
• Schematized data assets as an applicable label scope
  • You can select any label with the scope Files & other data assets for labeling in non-Microsoft 365 workloads
• Auto-labeling for schematized data assets in label definition
  • If you have configured Auto-labeling for schematized data assets in the label definition, you will need to reconfigure those conditions in an auto-labeling policy.

Tip: After you apply labeling to data assets, you can use protection policies to add access control settings associated with the label.

You will be able to select non-m365 workloads in the auto-labeling policy:

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration to determine the impact for your organization. You may want to notify your users about this change and update any relevant documentation.

• Sensitivity Labels in the Microsoft Purview Data Map FAQ
• Learn about Microsoft Purview billing models | Microsoft Learn
• Data sources that connect to Microsoft Purview Data Map | Microsoft Learn