Microsoft Roadmap, messagecenter en blogs updates van 11-07-2024

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Whiteboard previously stored whiteboard files in Azure storage. In 2022, Whiteboard switched to OneDrive as the storage location for most newly created boards. We are making a client-based migration available for your organization soon. 

This message is associated with Microsoft 365 Roadmap ID 117394

[When this will happen] 

The client-based migration experience will begin in December 2024 (previously July). We will provide an additional update as we get closer.

[How this will affect your organization] 

Any user who launches an eligible Whiteboard client (Whiteboard on Windows, Whiteboard in Teams desktop/web) will automatically kick off a non-blocking migration of all their whiteboards. Depending on how many whiteboards they have, on average the process will take between a few seconds to a few minutes. 

The migration will provide many benefits for your organization and users on the migrated boards, including: 

• Features unique to whiteboards stored in OneDrive, such as Follow, Commenting, and more. 
• Improved performance on whiteboards now stored in OneDrive. 
• Improved compliance and security associated with whiteboard being stored in OneDrive. 

There is no possibility to delay the migration. 

[What you need to do to prepare] 

The migration will happen naturally and automatically for most users in your organization with no disruption, but please ensure that users are aware they need to launch Whiteboard in one of the previously mentioned clients in order to keep their content prior to the conclusion of migration (date to be announced) 

In the unlikely case that a user’s whiteboards fail to migrate, they will see an error banner. We will attempt to migrate the board again in 30 days. If the board contains important information, we recommend the user copy the content to a new whiteboard.  

Users will be able to see which boards have not migrated in a dedicated section on the board picker. Admins will be able to verify what whiteboard content remains in Azure and obtain the userIDs via our PSH cmdlets, if you wish to proactively notify users to get their content. 

As we get closer to the release of the client-based migration experience we will provide additional information via Message center.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

We’re introducing the ability to record and insert Stream video recordings in Outlook on the web and the new Outlook for Windows. 

This message is associated with Microsoft 365 Roadmap ID 185369

[When this will happen:]

Standard Release: We will begin rolling in late August 2024 (previously mid-June) and expect to complete by late September 2024 (previously mid-September).

[How this will affect your organization:]

Soon you will be able to record a video of yourself, your screen or both, directly from Outlook and insert the recording in your email.

[What you need to do to prepare:]

A new policy controls the ability to record Stream videos, including webcam and screen recordings, within supported applications.

The policy specifically applies to Outlook on the Web, the new Outlook for Windows, and the Loop application.

If you enable or do not configure this policy setting, users can record themselves and/or their screen, enabling them to create Stream videos within the supported Microsoft 365 applications.

If you disable this policy setting, users can’t record and create Stream videos within the supported Microsoft 365 applications.

Note: This policy setting is exclusive to Outlook on the Web, the new Outlook for Windows, and the Loop application. It does not apply to the Stream Web Application.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon to public preview, Microsoft Purview Communication Compliance is introducing Insightful Policy Performance, a useful addition to Communication Compliance. This provides real-time visibility into scanning progress and updates on parent items that meet policy conditions.

This message is associated with Microsoft 365 Roadmap ID 145793

[When this will happen:]

Rollout to public preview will begin early December 2023 and complete by late August 2024 (previously late June).

[How this will affect your organization:]

The Communication Compliance homepage will provide two columns that offer a quick overview of policy performance: the first column shows the number of scanned parent items in real time, giving visibility into scanning progress; the second column keeps you informed about parent items that meet policy conditions, ensuring you stay updated on potential issues requiring attention and maintaining control over communication compliance.

[What you need to do to prepare:]

Microsoft Purview Communication Compliance provides the tools to help organizations detect business conduct and regulatory compliance violations (e.g. SEC or FINRA), such as sensitive or confidential information, harassing or threatening language, and sharing of adult content. Built with privacy by design, usernames are pseudonymized by default, role-based access controls are built in, investigators are opted in by an admin, and audit logs are in place to help ensure user-level privacy.

You can access the Communication Compliance solution in the Microsoft Purview compliance portal.

Learn more:

Learn about Communication Compliance

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon to general availability, Microsoft Purview Communication Compliance will release a feature that empowers users to report policy-violating posts and comments in Viva Engage:

This message is associated with Microsoft 365 Roadmap ID 144596

[When this will happen:]

Rollout will begin in mid-December 2023 and is expected to be complete by late October 2024 (previously late June). 

[How this will affect your organization:]

Microsoft Viva Engage users are empowered to report inappropriate or concerning posts and comments violating customers’ organizational policies within Viva Engage Team conversations. These reported posts are then submitted to a Communication Compliance policy for customers’ designated investigators with the appropriate role-based access control permissions to review and take action if deemed necessary.

[What you need to do to prepare:]

Microsoft Purview Communication Compliance provides the tools to help organizations detect business conduct and regulatory compliance violations (e.g. SEC or FINRA), such as sensitive or confidential information, harassing or threatening language, and sharing of adult content. Built with privacy by design, usernames are pseudonymized by default, role-based access controls are built in, investigators are opted in by an admin, and audit logs are in place to help ensure user-level privacy. 

To use this feature, please enable Viva Engage conversation reporting. Reported conversations will automatically route to Communication Compliance if a supported license is present in the tenant.

You can access the Communication Compliance solution in the   Microsoft Purview compliance portal.

Learn more:

• Learn about Communication Compliance.
• Create and manage communication compliance policies | Microsoft Learn
• Report a Viva Engage conversation | Microsoft Learn

Updated July 10, 2024: The email sender domain will not start in June 2024 as previously announced. We will send a new notice via message center with 30-days notice before we start changing the email sender domain later in 2024.

If you took action to change or update your email configuration based on the previous communication, then that should remain largely valid. We encourage you to review changes when any updated notice is received.

As previously communicated in MC679739 Yammer Rebranding to Viva Engage Domain Migration Update (October 2023), the web domain migration of Microsoft Viva Engage is a crucial step in providing a consistent experience. To ensure a smooth transition and prevent any potential disruptions to your workflows, we find it necessary to adjust our original timeline.

The new release date for the web domain migration is now set to begin in late March. This decision has been made to safeguard your experience and minimize any potential negative impacts on your daily work. We apologize for any effect that this delay may have caused you.

This message is associated with Microsoft 365 Roadmap ID 180352.

[When this will happen:]

Worldwide: The email sender domain will not start in June 2024 as previously announced. We will send a new notice via message center with 30-days’ notice before we start changing the email sender domain later in 2024.

If you took action to change or update your email configuration based on the previous communication, then that should remain largely valid. We encourage you to review changes when any updated notice is received.

We understand the importance of your workflows. By delaying the release, we can thoroughly test and validate the changes to help guarantee a seamless transition. We ask you to continue following our previous recommendations to prepare for this change, as they remain applicable.

It’s important to note that these release dates are only for the web domain migration. The email sender domain change has not yet been rescheduled. We will announce updates on the email sender domain changes in a future message center post.

We sincerely appreciate your ongoing support and patience as we work diligently to ensure that this change does not disrupt your daily work.

[How this will affect your organization:]

We will redirect URLs from the old domain (https://web.yammer.com) to the new domain (https://engage.cloud.microsoft/) to ensure uninterrupted access to Viva Engage and related features. These redirects will work with supported browsers and will be retained for the long term, so items like bookmarks should transition seamlessly. Users who are in Viva Engage at the same time as the change rolls out may need to refresh their browsers once to be redirected to the new domain. 

[What you need to do to prepare:]

Review all places where you may have explicitly configured or hardcoded domain names. Share this information on the domain changes with the relevant admins to give them time to make the necessary changes. Use any changes you have implemented for the old domain as a guide to what you may need to implement for the new domain.

While these changes are not anticipated to affect our APIs, it is possible that the old domain is hardcoded in a custom application, script, or automation–possibly in an unsupported manner. Review your usage of custom applications and contact your developer or partner for updates.

Learn more about the rebranding: Yammer is evolving to Viva Engage – Microsoft Community Hub

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

This new Microsoft Teams feature for Town Hall empowers organizers, presenters, and even external presenters to engage in private discussions before, during, and after their virtual events. This functionality facilitates real-time collaboration, whether prepping pre-event, coordinating seamlessly during presentations, or debriefing post-event, this feature is your ultimate tool for driving impactful and successful virtual events.

On the Town Hall Scheduling form, the event organizer must define their presenters and external presenters for this exclusive group chat to be created. After the event is created, the organizer can access this chat before/after the event from the Town Hall Scheduling form, the Teams Calendar, or the event’s Details page. Presenters (and external presenters from guests and federated tenants) can access this chat before/after the event from the Teams Calendar or the event’s Details page. This chat will appear in their chat pane. During the event, organizers, presenters, and external presenters (including anonymous presenters) can access this chat from within the in-meeting chat by selecting the tab for Organizers and Presenters.

This message is associated with Microsoft 365 Roadmap ID 377303

[When this will happen:]

Targeted Release: We will begin rolling out mid-September 2024 (previously early August) and expect to complete by late September 2024 (previously mid-August).

Worldwide: We will begin rolling out late September 2024 (previously mid-August) and expect to complete by mid-October 2024 (previously late August).

[How this will affect your organization:]

This feature will automatically be available in Microsoft Teams when it is released. When a Town Hall is created with presenters and external presenters defined on the Scheduling form, the chat for organizers and presenters will be created and available to use. 

Image 1: Organizers can automatically send a message to their event’s co-organizers and presenters from the Town Hall Scheduling form.

Image 2: Before the Town Hall starts, organizers, co-organizers, and presenters can view this chat on their Chat list and send messages. 

Image 3: During the Town Hall, organizers, co-organizers, and presenters can access the Organizers and Presenters tab and send messages.

[What you need to do to prepare:]

This feature will automatically be available in Microsoft Teams when it is released. You may want to notify your users about this change and update any relevant documentation as appropriate.

Updated July 10, 2024: Please refer to MC807798 (published July 2, 2024) moving forward for this feature change. This message will be removed from Message center. 

The new Microsoft Purview portal has a streamlined design and unified experience that helps you discover and access data security, data governance, and risk and compliance solutions for all your data, wherever it lives across your data estate. You can now access all Purview solutions in one single portal as well as experiences such as settings, global search, recommendations, and roles and permissions management.

This message is associated with Microsoft 365 Roadmap ID 383017

[When this will happen:]

General Availability: Rollout will begin in late June 2024 (previously late March) and is expected to be complete by late July 2024 (previously late April). 

[How this will affect your organization:]

The new Microsoft Purview portal is now generally available. You can now access all Purview solutions in one single portal with new experiences such as centralized settings experience, global search, a new home page with tailored recommendations, and more. 

You can continue to use the Compliance portal and there is no current impact. However, there will be a shift from the Microsoft Purview Compliance portal to the new Microsoft Purview portal in the future. More information will follow in future communications.

[What you need to do to prepare:]

There is no action required to prepare for this change. Please familiarize yourself with the new Microsoft Purview portal since this will be the future home for all Microsoft Purview solutions.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

In Microsoft Teams, we are introducing custom avatars for group chats. Group chat members will be able to upload their own image or select a built-in image or emoji, to add a layer of inclusivity and expression to their chat as well as helping visually identity chats with similar titles or participants.

This message is associated with Microsoft 365 Roadmap ID 119305.

[When this will happen:]

Worldwide, GCC, GCC High, and DoD: We will begin rolling out mid-March 2024 and expect to complete by mid-July 2024 (previously mid-June). 

[How this will affect your organization:]

Users will be able to select the current group chat avatar and then change that avatar by selecting from new avatars and emojis. Users can also upload their own images.

[What you need to do to prepare:]

No action is needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Users can now record themselves anywhere and share it with coworkers in the Microsoft Teams chat or channel without worrying about the background. Users can now change their background to any image they want or make the background blurry while recording using their Microsoft Teams camera on iOS devices. 

This message is associated with Microsoft 365 Roadmap ID 380852

[When this will happen:]

General Availability (Worldwide, GCC, GCC High and DoD): We will begin rolling out early May 2024 (previously late March) and expect to complete by early September 2024 (previously mid-June).

[How this will affect your organization:]

Users will get an option to change their background to any image they want or make the background blurry while recording using their Microsoft Teams camera on an iOS device. To use this feature:

1. Press and hold the camera icon next to the Compose box and then tap the blur icon to the right of the shutter button.
2. You can then choose either an image to replace the background or choose to mildly or heavily blur your background.

[What you need to do to prepare:]

No action is needed to prepare for this change. You may want to notify your users about this change and update any relevant documentation as appropriate.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Microsoft Teams is now enhancing app setup policies, allowing admins to pre-pin and pre-install meeting apps for users. Earlier, the pre-pinning and pre-installation were limited to personal apps and message extensions. This update extends the functionality to meeting apps. Admins can set up policies to install and pin meeting apps to provide users quick and easy access to their necessary meeting tools within Microsoft Teams.

This message is associated with Microsoft 365 Roadmap ID 131169

[When this will happen:] 

Worldwide: We will begin rolling out late June 2024 (previously mid-June) and expect to complete by mid-July 2024 (previously early July).

GCC, GCC High, DoD: We will begin rolling out late July 2024 (previously late June) and expect to complete by early August 2024 (previously late July).

[How this will affect your organization:]

This new feature enhances the customization of Microsoft Teams for users by highlighting the most important meeting apps for them. Admins can choose the meeting apps to pre- pin and pre-install, streamlining the user’s experience, especially during meetings. The pinned apps will appear in the meeting app flyout and the meetings tabs next to chat.

[What you need to do to prepare:]

This feature update does not affect any existing policies or permissions. No specific actions are required. You can review the existing app setup policies and consider the meeting apps that could be beneficial to pre-pin and pre-install for your users. 

You may want to notify your users about this change and update any relevant documentation as appropriate.

Updated July 10, 2024: We have updated the content below to show as intended. Thank you for your feedback.

We are releasing an update to restrict access to the following information only to admins having the ‘Data Classification Content Viewer’ role –

1. View source information in Activity Explorer and
2. View surrounding context for associated SIT types in Activity Explorer

This message is associated with Microsoft 365 Roadmap ID 383745

[When this will happen:]

Public Preview: We will begin rolling out early June 2024 (previously mid-May) and expect to complete by late June 2024 (previously late May).

General Availability: We will begin rolling out late June 2024 (previously mid-May) and expect to complete by mid-July 2024 (previously late May).

[How this will affect your organization:]

Existing admins who do not have the ‘Data Classification Content Viewer’ role assigned to any of their existing Role Groups will no longer have access to view source and SIT surrounding context.

[What you need to do to prepare:]

Ensure any admins that need to have access to ‘View Source’ and ‘SIT surrounding context’ have the ‘Data Classification Content Viewer’ role assigned to them.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon for Microsoft Teams: We’re delighted to announce the upcoming release of support for apps in group chats with external users from outside your organization, fostering improved collaboration, interactivity, and productivity. This rollout applies to Teams for web, Teams for desktop, and Teams Mobile (Android and iOS).

This message is associated with Microsoft 365 Roadmap ID 391640.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out mid-May 2024 and expect to complete by late July 2024 (previously late June).

[How this will affect your organization:]

After the rollout:

• Only the group chat host can add apps, but all members of the chat can use the added apps. External users cannot add, update, or remove apps.
• Your existing access policies (configured in the Teams admin center > Teams apps > Setup policies) and the external organization’s access policies will be honored.
• Please note that this rollout only applies to group chats and not to one-on-one chats or channel chats with external users.
• External access and data handling by installed apps are governed by the app publisher’s terms.

[What you need to do to prepare:]

If your organization chooses to disable external scenarios for Teams, you can opt out of the feature in this rollout from the Manage External Access page in at Teams admin center > Users > External access. Learn more: Manage external access in Microsoft Teams.

You might want to notify your users about this new capability and update your training and documentation as appropriate.

We will update this comm before rollout with revised documentation.

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Coming soon to in Microsoft Viva Engage: Network admins and corporate communicators will be able to enable a new type of community specifically built to facilitate the rollout and adoption of Microsoft Copilot for Microsoft 365 in their organizations. This community can bring employees together in a community of practice where employees can ask questions, seek support from both their peers and IT admins, share best practices, and learn more from articles and quick tips on how best to use Copilot for Microsoft 365.

This message is associated with Microsoft 365 Roadmap ID 392100.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out early July 2024 (previously late June) and expect to complete by mid-July 2024 (previously early July).

[How this will affect your organization:]

The templatized Copilot adoption community will save time for community managers when creating and setting up a community, driving community engagement, and managing a community.

Key features

• Home feed banners to bring awareness of this new community type to network admins and corporate communicators
• One-click community creation
• Community setup checklist
• Suggested content
• Conversation starters
• Top questions
• Suggested members (based on an organization’s Copilot for Microsoft 365 license assignment)

After rollout, network admins and corporate communicators in organizations with Copilot for Microsoft 365 licenses will see a box in their home feed and in the Viva Engage admin center announcing this new templatized community type. They can dismiss the banner in the home feed or select it to learn more. If they choose, they can create a Copilot for Microsoft 365 adoption community for their network in the Viva Engage admin center > Deploying Copilot in your network? box > Select Learn more to learn more about the community and create one.

Launch your Copilot adoption community:

Copilot adoption community page in Viva Engage with setup checklist and default images:

Suggested content for community managers to post in the new community:

Copilot features for community members: conversation starters and top questions to help get community members engaged:

[What you need to do to prepare:]

There is no required action for admins before the rollout. If your organization is working on rollout and adoption of Copilot for Microsoft 365, we recommend reading the support documentation to learn more about this new capability in Viva Engage and connecting with the Copilot for Microsoft 365 change managers in your organization to include this in your rollout and adoption change management plan.

Learn more

• New features in Viva Engage help you rollout and adopt Copilot – Microsoft Community Hub
• Microsoft 365 Copilot adoption community in Viva Engage | Microsoft Learn

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

In Microsoft Purview, audit search provides your organization with access to critical audit log event data, allowing you to gain insight and further investigate user activities. The Microsoft Purview Compliance portal’s audit search UI currently includes several search fields (i.e., date range, activities, workloads, users, etc.) to facilitate the retrieval of relevant logs. With a recent update, we have added four additional fields to the audit search UI.

These four fields are described below:

This message is associated with Microsoft 365 Roadmap ID 384092.

[When this will happen:]

Public Preview: We will begin rolling out mid-August 2024 (previously early July) and expect to complete by mid-September 2024 (previously late July).

General Availability (Worldwide): We will begin rolling out mid-September 2024 (previously late July) and expect to complete by mid-October 2024 (previously late August).

[How this will affect your organization:]

Security admins in your organization who use audit in the Microsoft Purview compliance portal will be able to use these four additional fields to retrieve relevant audit logs.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Additional resources

• Search the audit log | Microsoft Learn

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

Viva Connections will be directly available in the browser, offering all the same functionalities that exist in Microsoft Teams. This integration surfaces directly in the browser, providing a consistent experience with other Viva Modules. 

This message is associated with Microsoft 365 Roadmap ID 394276

[When this will happen:]

Targeted Release: We will begin rolling out mid-May 2024 and expect to complete by late May 2024.

General Availability (Worldwide, GCC, GCCHigh, DoD): We will begin rolling out late May 2024 and expect to complete by mid-July 2024 (previously late June).

[How this will affect your organization:]

All the functionalities that exist in Viva Connections in Teams are now also available directly in the browser, providing a consistent experience with other Viva modules. The web experience offers an additional entry point for Viva Connections, catering specifically to customers who do not rely on Teams.

Figure 1:

[What you need to do to prepare:]

No action is required to use Viva Connections on the web. It is recommended that you share more information about this release with your employees so that they can use Viva Connections more effectively.

Additional Information: 

• Overview: Viva Connections | Microsoft Learn

Updated July 10, 2024: We have updated the rollout timeline below. Thank you for your patience.

In Microsoft Viva Learning, the updated Learner Completion Record bulk export is an extension of the existing feature to download Learner Completion records by Microsoft 365 user groups and security groups. Bulk export empowers enterprises to download learner records of multiple users at once using the Microsoft 365 user groups and security groups. 

This message is associated with Microsoft 365 Roadmap ID 334050

[When this will happen:]

General Availability (Worldwide): We will begin rolling out mid-September 2024 (previously mid-August) and expect to complete by late September 2024 (previously late August).

[How this will affect your organization:]

This updated Learner Completion Record bulk export feature allows you to download learner records for multiple users at once using the Microsoft 365 and security groups.

[What you need to do to prepare:]

This rollout will happen automatically with no admin action required. You may want to update any relevant documentation as appropriate.

Coming soon to Microsoft Teams: New administrative units (AUs) to simplify Teams administration in the Teams admin center. AUs are a way to delegate administration to a subset of users in your organization, based on attributes such as department, location, or business unit along with help of granular role-based access control (RBAC) roles. With the help of AUs, you can create more granular and flexible management scenarios for your Teams environment. This message applies to Teams for Desktop, mobile, and Mac.

This message is associated with Microsoft 365 Roadmap ID 402186.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out early August 2024 and expect to complete by early September 2024.

[How this will affect your organization:]

Before the rollout: RBAC roles exist, but Teams admins are not able to delegate Teams administration to these roles.

After the rollout, Global admins will be able to assign the following roles to Administrative Units. These roles can manage only the users and groups assigned to the specific AU:

• Teams Administrator
• Teams Device Administrator
• Teams Communication Administrator
• Teams Communication Support Engineer
• Teams Communication Support Specialist
• Teams Telephony Administrator

Depending on the RBAC role assigned, an admin will be able to manage these administrative areas (from the Teams admin center or Teams PowerShell):

• User management: View the user’s list page to manage policies, devices, troubleshoot meetings, and allocate direct routing numbers to AU users.
• Analytics and reports management: Access reports for users in the AU and manage call quality date on the Call quality dashboard.
• Policy management: View the policies list pages and assign policies to any user or groups assigned to the AU.

By default, the AUs are on and accessible to any Teams Global admin. Global admins first need to complete the initial setup of administrative units in the Microsoft Entra portal.

Manage policy assignments from the User details page or the respective policy pages in Teams admin center:

Troubleshoot meetings in progress and past meetings from the User details page in Teams admin center:

Review PSTN (Public Switched Telephone Network) reports for users in an AU in Teams admin center:

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your Global admins of this new capability and update your training and documentation as appropriate.

Before rollout, we will update this post with revised documentation.

Learn more: Create or delete administrative units – Microsoft Entra ID | Microsoft Learn