Microsoft Roadmap, messagecenter and blogs updates from 14-04-2026

Updated April 13, 2026: We have updated the timeline. Thank you for your patience.

Introduction

We’re introducing enhancements to OneDrive that simplify the process of managing files when employees leave your organization. These updates improve visibility, streamline bulk transfers, and help ensure important content remains accessible and shared appropriately.

This feature is associated with Microsoft 365 Roadmap ID 493946.

When this will happen

General Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out in mid-October 2025 and expect to complete by early May 2026 (previously late April).

How this affects your organization

Managing OneDrive content for departing employees is now more efficient. Key improvements include:

• Redesigned notifications: Account cleanup emails are now more prominent, reducing the chance of being overlooked.
• Improved filtering: New filters help managers quickly locate shared or important files.
• Bulk file transfer with preserved sharing: The “Move and keep sharing” feature allows multiple files to be transferred while retaining existing sharing permissions.
• Consolidated alerts: When six or more files are moved, collaborators receive a single streamlined notification.

These updates help ensure a smooth handover and reduce the risk of losing critical files.

When a user account is deleted, OneDrive access is automatically granted to the manager or designated secondary owner. The recipient receives an email notification with access details and information about the OneDrive retention period. Seven days before the retention period ends, a second reminder email is sent, stating that the OneDrive will be permanently deleted in seven days.

Steps to transfer files:

1. From the email, click View files to access the departing user’s OneDrive.
   
2. Use the Shared filter to view only shared files, or All to see everything.
3. Select files using the checkbox in the table header.
   
4. Click Move to, choose a destination, and check Keep sharing with the same people.



5. Click Move to again to complete the transfer.

Collaborators will receive a single notification once the move is complete:

What you can do to prepare

No admin action is required before rollout. You may want to:

• Inform managers and secondary owners about the new experience.
• Update internal documentation to reflect the new transfer process.
• Watch this guided walkthrough: Simplified file transfer for departing employees

Learn more: OneDrive retention and deletion – SharePoint in Microsoft 365 | Microsoft Learn

Compliance considerations

No compliance considerations identified, review as appropriate for your organization.

Updated April 13, 2026: We have updated the content. Thank you for your patience. 

[Introduction]

Copilot in PowerPoint lets you create, edit, and refine presentations through natural conversation, directly in your presentation. You can start a new presentation or build on an existing one, asking Copilot to generate slides, update content, improve layouts, and polish design—while preserving formatting, structure, and branding. Available to Microsoft 365 users.

For Microsoft 365 Copilot-licensed users, Copilot can also connects to your brand kit so you can apply branded templates, insert brand‑approved images, and check for brand compliance.

This feature is available for Windows, Mac and Web. 

Screenshot – Entry point for Edit with Copilot in PowerPoint

This message is associated with Roadmap IDs 557277, 557276, 557177, 499655, 548520 and 548646.

[When this will happen:]
General Availability (Worldwide): Rollout will begin mid-February 2026 and complete by end of April 2026.

[How this will affect your organization:]

Who is affected:
Users in your organization who use the PowerPoint application and have Microsoft 365 Copilot licenses.

What will happen:

• Users will gain access to Copilot editing capability in Microsoft 365 Copilot for PowerPoint.
• Users can interact with Copilot Chat to edit and refine presentation content.
• Formatting, structure, and branding will be preserved.
• Users can use Enterprise assets to further enhance the presentation.
• Edit with Copilot is available to all eligible users by default; no action is needed by Admins.
• Note: Copilot editing capability is part of Copilot Chat within PowerPoint and is not a standalone feature.

[What you need to do to prepare:]
No action is required.

• Communicate availability of Copilot editing capability to helpdesk staff and users.
• Encourage users to explore the feature to improve presentation workflows.
• Review and update internal documentation if you provide guidance on PowerPoint or Copilot usage.

[Compliance considerations:]

No compliance considerations identified, review as appropriate for your organization.

Updated April 13, 2026: We have updated the timeline. Thank you for your patience. 

[Introduction]

To help organizations analyze more recent Microsoft 365 Copilot usage trends, we’re adding a new export option in the Copilot dashboard. In addition to the existing user‑week export (see MC1173208), dashboard users with company‑level access will be able to export a subset of de‑identified Copilot usage metrics aggregated by user and day. This option includes 28 days of activity data and supports more granular, short‑term insights into Copilot adoption. Exported data will usually reflect copilot activity up to 3 days before the export date; actual timing may vary 

A minimum of 50 Microsoft 365 Copilot licenses is required. This feature applies to the Viva Insights web app.

This message is associated with the Microsoft 365 Roadmap ID 547749.

• Screenshot 1 – Export data button in Copilot dashboard:



• Screenshot 2 – Copilot dashboard export options:

  

[When this will happen]

• Public preview: Mid-May 2026 (previously Early April) – End of May 2026 (previously late April)
• General availability (Worldwide): Early August 2026 (previously early June) – End of August 2026 (previously late June)

[How this affects your organization]

Who is affected

This feature is available to Copilot dashboard users with full company-level data access, including:

• Senior leaders (as identified in Entra ID)
• Admin‑assigned company‑level users
• Delegates with company‑level access
• Global analysts and admins
• Group managers with access restricted to their own teams won’t have access to the user-day export.

What will happen

• A new export option will allow eligible users to download de-identified, row-level Copilot usage metrics aggregated by user and day, covering the most recent 28 days.
• Organizations can use this export to assess short-term usage patterns, support tactical adoption efforts, optimize licensing, and evaluate the impact of recent changes.
• Exported data will usually reflect copilot activity up to 3 days before the export date; actual timing may vary
• The export supports analysis across Copilot-enabled apps (for example, Word, Excel, Teams) and includes two additional attributes: Organization and Job function.
• Copilot activity metrics in exports run within 2 days of Copilot license assignments or removals may not reflect those license changes. Exports run after the 2‑day window will accurately reflect the impact of those license changes in copilot activity metrics under normal conditions.
• Data in previously exported files will not be automatically updated or modified after the export is generated.
• Access to the new user‑day export uses the same Viva Feature Access Management (VFAM) controls as the existing user‑week export (Viva Insights → Copilot Metrics Export). No new access controls are introduced. Existing VFAM settings for the Copilot dashboard export will remain in effect and apply to both day and week level export options after the day level export is released. Please read MC1173208 for more details.

[What you can do to prepare]

• Review and update VFAM settings for users with company‑wide access to the Copilot dashboard.
• Inform eligible users about this new export option.
• No additional admin configuration is required if export functionality is already enabled.
• Admins may disable the export feature for the tenant or specific groups at any time through VFAM.

Learn more:

• Connect to the Microsoft Copilot Dashboard for Microsoft 365 customers | Microsoft Learn
• Microsoft Viva Feature access management | Microsoft Learn

[Compliance considerations]

No compliance considerations identified. Review as appropriate for your organization.

Updated April 13, 2026: We have updated the timeline. Thank you for your patience. 

[Introduction]

We’re adding live transcription capabilities to Microsoft Teams Rooms on Android. This update allows room participants to view real-time transcription—including speaker attribution and timestamps—directly on the device. If configured, translated transcripts can also display on the front-of-room screen. This enhancement supports accessibility, hybrid collaboration, and meeting clarity. A Teams Rooms Pro license is required.

This message is associated with Microsoft 365 Roadmap ID 555234.

[When this will happen]

• General Availability (Worldwide and GCCH): Rollout begins in mid-April 2026 (previously late April) and completes in late May 2026.

[How this affects your organization]

Who is affected

• Organizations using Teams Rooms on Android devices
• Only customers with Teams Rooms Pro licenses will receive this feature

What will happen

• Users can start transcription from the room console via More > Record and transcribe or Transcribe (based on tenant settings).
• When transcription begins, room users will be prompted to confirm the meeting’s spoken language.
• Participants will see a notification that transcription is active, including a link to privacy details at aka.ms/privacy:

   

• Icons will update based on activity:
  • Transcription icon appears when only transcription is running.
  • Recording icon appears when the meeting is being recorded (with or without transcription).
• If translation is enabled, both original and translated transcripts will display on the front-of-room screen (original on top, translation below).
• Devices without a Teams Rooms Pro license will not receive this capability.
• This feature is on by default for licensed devices and respects existing admin policies.

[What you can do to prepare]

No action is required to enable this feature.

Recommended steps:

• Confirm that impacted Teams Rooms on Android devices are assigned Teams Rooms Pro licenses.
• Review your meeting transcription settings in the Teams admin center if you want to allow/block transcription for users and resource accounts.
• Notify helpdesk or support teams as needed.
• Update internal guidance for meeting room usage to reflect new transcription options.

Learn more: Admins- Manage transcription and captions for Teams meetings | Microsoft Teams | Microsoft Learn

[Compliance considerations]

No compliance considerations identified. Review as appropriate for your organization.

Updated April 13, 2026: We have updated the timeline. Thank you for your patience. 

[Introduction]

Microsoft Edge for Business now supports cross-tenant Intune Mobile Application Management (MAM) policies. This update allows organizations to apply Intune App Protection Policies to Edge work profiles even when the device is managed by another tenant. This capability helps protect corporate data in cross-tenant scenarios such as contractors, partners, or mergers, without requiring additional device enrollment or disrupting the end-user experience.

This message is associated with Microsoft 365 Roadmap ID 557187.

[When this will happen:]

• Public Preview (Worldwide): We will begin rolling out mid-February 2026 and expect to complete by early April 2026.
• General Availability (Worldwide): We will begin rolling out late April 2026 (previously early April) and expect to complete by end of April 2026 (previously mid-April).

[How this affects your organization:]

Who is affected:

• Organizations using Microsoft Edge for Business
• Admins configuring Intune App Protection Policies 
• Users accessing corporate data on devices managed by another tenant

What will happen:

• This feature is off by default and opt-in only
• Intune MAM policies are enforced within the Edge work profile
• When enabled, protected downloads are redirected to OneDrive for Business instead of local storage, and leak controls for screenshots and DevTools activate when data protection settings are applied.
• This approach secures cross-tenant scenarios like contractors or mergers without requiring additional apps or disrupting the user experience.
• No impact to personal browsing or unmanaged profiles

[What you can do to prepare:]

No action is required before rollout.

• Review existing Intune App Protection Policies
• Determine whether to enable cross-tenant MAM for Edge
• Notify security and helpdesk teams as appropriate
• Update internal documentation if needed

Learn more: Cross-tenant support using Intune MAM | Microsoft Learn

[Compliance considerations:]

As previously communicated, support for Office LTSC 2021 will end on October 13, 2026. After that date, no further updates, security fixes, or technical support will be available for this version of Office. While the applications may continue to function, using unsupported software could lead to potential security risks, compliance risks, system incompatibilities, and other issues.

Support for Visio LTSC 2021 and Microsoft Project LTSC 2021 and several other products will also end on October 13, 2026. Organizations using these products should upgrade as soon as possible to maintain security, compliance, and performance.

[How this will affect your organization:]

After end of support, Office LTSC 2021 suites and standalones will no longer receive security updates or other fixes, and no technical assistance will be available for devices still running them. Continuing to use unsupported software can expose your organization to security and compliance risks and may impact service reliability and performance.

[What you need to do to prepare:]

To mitigate these risks while maintaining access to desktop Office apps, we recommend upgrading devices to a Microsoft 365 or Office 365 suite that includes Microsoft 365 Apps (for enterprise or for business). Microsoft 365 Apps provides always-up-to-date versions of familiar apps like Word, Excel, and PowerPoint for desktop, mobile, and web with continuous support under the Modern Lifecycle Policy and is eligible for use with the Microsoft 365 Copilot add-on.

• Enterprises should look to Microsoft 365 E3, Office 365 E3, or Microsoft 365 Apps for enterprise. 
• Organizations with fewer than 300 users should look to Microsoft 365 Business Premium, Microsoft 365 Business Standard, or Microsoft 365 Apps for business.

For scenarios that require a fully disconnected solution, we recommend upgrading to Office LTSC 2024. Office LTSC 2024 includes a subset of the value in Microsoft 365 Apps and will be supported until October 2029 under the Fixed Lifecycle Policy.

Take steps to prepare for this transition with the following resources:

• Read the upgrade guidance for an overview of how to move from Office LTSC 2021 to Microsoft 365 Apps.
• Consider engaging Microsoft FastTrack, a Microsoft support service, for moving to Microsoft 365.

Plan ahead to avoid potential disruptions and keep your organization’s software environment secure and up to date.

• Microsoft 365 G3 GCC
• Microsoft 365 GCC G5
• Microsoft 365 GCC G5 without WDATP/CAS Unified

[Introduction]

Microsoft Purview Information Protection is introducing support for sensitivity label inheritance for Microsoft Teams meeting artifacts. With this update, meeting transcripts, recordings, and Loop meeting notes will be able to automatically inherit the sensitivity label applied to the meeting. This capability will help reduce manual labeling and will support more consistent protection of meeting content.

This message is associated with Microsoft 365 Roadmap ID 558686.

[When this will happen]

• Public preview: We will begin rolling out in early May 2026 and expect to complete by mid‑May 2026.
• General availability (Worldwide): We will begin rolling out in early‑June 2026 and expect to complete by mid-June 2026.

[How this affects your organization]

Who is affected

• Admins who manage Microsoft Purview Information Protection label policies
• Users who organize Microsoft Teams meetings where sensitivity labels are published

What will happen

• Admins will be able to configure sensitivity label inheritance for Teams meeting artifacts in the Microsoft Purview portal: 

  

• When enabled, meeting transcripts, recordings, and Loop meeting notes will inherit the sensitivity label applied to the meeting.
• Users will see the inherited sensitivity label applied to these artifacts.
• Users may be able to manually override the inherited label, depending on label permissions.
• Existing policies will not be affected, but existing policies can be updated to inherit the sensitivity labels.
• This feature will not be enabled by default and will require admin configuration.

Prerequisites for label inheritance

• The sensitivity label will need to include both the Meetings and Files scopes.
• The sensitivity label will need to be published to the meeting organizer.
• The tenant policy setting Apply inheritance between Teams meetings and artifacts will need to be enabled and published to the organizer.

[What you can do to prepare]

No action is required if you do not plan to enable sensitivity label inheritance.

If you plan to use this capability:

• Review existing sensitivity labels and confirm the Meetings and Files scopes are included.
• Ensure the label is published to relevant meeting organizers.
• Enable the Apply inheritance between Teams meetings and artifacts setting in the Microsoft Purview portal.
• Update internal documentation if your organization manages meeting content workflows.

Learn more: Use sensitivity labels to protect calendar items, Teams meetings, and chat | Microsoft Purview | Microsoft Learn

[Compliance considerations]

[Introduction]

The Queues app on Microsoft Teams mobile (iOS and Android) allows calling representatives and supervisor leads to manage call queues and handle customer calls while away from their desks. This update extends existing Queues functionality to the Teams mobile app, enabling users to manage queue participation and review call activity from a mobile device.

This message is associated with Microsoft 365 Roadmap ID 559386.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out in mid-May 2026 and expect to complete rollout by late May 2026.

[How this affects your organization:]

Who is affected:

• Organizations using Microsoft Teams Phone
• Users licensed with Teams Phone and Teams Premium
• Calling representatives and supervisor leads managing call queues
• Teams mobile app users (iOS and Android)

What will happen:

• Calling representatives and supervisor leads will be able to:
  • View the call queues they are assigned to directly from the Teams mobile app.
  • Review queue details, including the full list of queue members.
  • View queue-related call history on mobile devices.
• Calling representatives will be able to:
  • Opt in or opt out of queue call routing while on the go.
• Supervisor leads will be able to:
  • Bulk manage queue participation for their teams from mobile
• The experience:
  • Is enabled by default for eligible users.
  • Respects existing licensing, policies, and administrative controls.
  • Matches the governance model of the desktop Queues app.

This mobile access helps teams respond faster, manage calls more efficiently, and maintain a consistent customer experience regardless of location.

Screenshot 1: Queues home view:

Screenshot 2: Queue details view:

[What you can do to prepare:]

No action is required.

You may optionally:

• Ensure impacted users are licensed with Teams Phone and Teams Premium.
• Inform calling representatives and supervisor leads who rely on mobile-first workflows about this new capability.
• Update internal helpdesk or user documentation to reference mobile queue management.

Learn more: Manage Queues app for Microsoft Teams – Microsoft Teams | Microsoft Learn (will be updated before rollout)

[Compliance considerations:]

[Introduction]

We are introducing support for standalone capacity pack usage for Microsoft 365 Copilot Chat, enabling organizations to consume prepaid Copilot Credits without requiring Pay‑As‑You‑Go (PAYG) billing. With this update, administrators will be able to create Copilot Credit Policies to allocate prepaid Copilot Credits to specific departments or user groups, enabling departmental billing scenarios and policy‑based management of Copilot capacity from a shared pool of prepaid credits.

[When this will happen]

• General Availability (Worldwide): Rollout will begin on April 20, 2026, and is expected to complete by early May 2026.

[How this affects your organization]

Who is affected

• Microsoft 365 tenant administrators who manage Copilot capacity packs
• Organizations using or planning to use prepaid Copilot Credits

What will happen

• Prepaid Copilot capacity packs will be usable without enabling PAYG billing for M365 Copilot Chat.
• Administrators will be able to create Copilot Credit Policies to allocate prepaid Copilot Credits to departments or user groups.
• Copilot usage:
  • Will be governed by administrator‑defined policies
  • Will consume capacity from a shared pool of prepaid Copilot Credits.
  • Will not exceed prepaid capacity when PAYG is not enabled.
• By default:
  • No Copilot Credit Policies will be created automatically.
  • Existing Copilot capacity packs will remain unchanged.
• There will be no change to the Copilot end‑user experience unless usage is scoped through a policy.

[What you can do to prepare]

No action is required before rollout.

After the feature becomes available, administrators may choose to:

• Review existing Copilot capacity pack allocations.
• Create Copilot Credit Policies to scope usage by department or team.
• Update internal governance, billing, or chargeback documentation as needed.

Learn more: [to be updated closer to GA rollout] Use Copilot Studio prepaid capacity packs for Microsoft 365 Copilot Chat and SharePoint agents | Microsoft 365 Copilot | Microsoft 365 | Microsoft Learn

[Compliance considerations]