Microsoft Roadmap, messagecenter en blogs updates van 19-05-2024

Updated May 17, 2024: We have updated the content below for accuracy. Thank you for your patience.

Videos uploaded to SharePoint Online, Yammer, and Office.com will have transcriptions automatically generated shortly after upload. 

This message is associated with Microsoft 365 Roadmap ID 124932

[When this will happen:]

Standard Release: We will begin rolling out in late July and expect to complete rollout by early May 2024 (previously late January).

[How this will affect your organization:]

This change will be ON by default but can be disabled at tenant-level settings using the Media Transcription property within PowerShell. MediaTranscriptionAutomaticFeatures is the PowerShell command.

[What you need to do to prepare:]

There is nothing you need to do to prepare for this. You may want to notify users of this update. For additional information, please visit this documentation.

Updated May 17, 2024: We have updated the content below with a link to additional information. Thank you for your patience.

Coming soon to Microsoft SharePoint Online: Improvements to the title area at the top of Pages and News:

• Users will be able to remove the title area, which is no longer mandatory on a page.
• The title area will be rebranded as a Banner web part with new layouts. Users can add one or more banner(s) to any column of a page, including a full-width section.

This message is associated with Microsoft 365 Roadmap ID 386904.

[When this will happen:]

Targeted Release: We will begin rolling out late May 2024 and expect to complete by early June 2024.

General Availability (Worldwide, GCC, GCC High and DoD): We will begin rolling out mid-June 2024 and expect to complete by late June 2024.

[How this will affect your organization:]

After this rollout, users will see two new Banner layouts: Author and Fade. SharePoint Page and News authors can choose to add no banners, one banner, or multiple banners to the page. The first banner at the top of the page (in full-width section) is considered as a title, which is automatically synchronized to the page Title on the command bar at the top of the screen. Additional banners will function as headings in the page.

Note: You must enter a page title in the first banner or on the command bar before you can Save and close or Publish the page.

After the rollout, users will see an updated title area in the SharePoint page templates. When users create a new page using a SharePoint page template, they will see a new Banner at the top. In some situations, the old title area will not rename automatically to match the new Banner, but users will still be able to select new layout options:

1. When users edit an existing page with a title created before this rollout, users will be able to remove or keep the title area.
2. When users make a copy of an existing page with a title created before this rollout, users will be able to remove or keep the title area in the copied page.
3. When users create a new page using a custom template with title area, users will be able to remove or keep the title area.

Note: After removing a title area, users will be able to select Undo or choose a Banner to restore the title.

The pre-rollout title areas and Banners will be supported in email. When users send a Page or News as email, the layout will change slightly: the banner image will appear above the banner text.

[What you need to do to prepare:]

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: Create and use modern pages on a SharePoint site

Note: If your organization does not use macOS devices, you can safely disregard this message.

We would like to inform you of an upcoming change to OneDrive Sync settings on macOS devices; the setting for end-users to Save screenshots to OneDrive will be discontinued. We’d like to encourage the adoption of Known Folder Move (KFM) as our path forward to sync screenshots and other content. Our development efforts will be focused on KFM, by ensuring a seamless backup of the user’s Desktop folder, which includes all screenshot files. This change is in line with our efforts to streamline our features, as the current screenshot setting overlaps with the capabilities provided by KFM.

[When this will happen:]

We will begin rolling out in mid-June 2024 and expect to complete by late July 2024.

[How this will affect your organization:]

For those with Known Folder Move (KFM) already enabled and syncing the Desktop folder, rest assured there will be no impact on your users due to the removal of the screenshot sync setting. Your users’ screenshots will continue to be backed up automatically.

For organizations without KFM enabled, it’s possible that some users are utilizing the soon-to-be-removed setting. We recommend reviewing our KFM guidance to ensure comprehensive syncing of the Desktop folder, thus maintaining continuity for your users’ screenshot backups.

Users will no longer be able to continue saving screenshots to OneDrive without KFM enabled, when this change is implemented.

[What you need to do to prepare:]

We recommend implementing Known Folder Move (KFM) settings to automatically back up the Desktop folder, which is the native storage location for screenshots.

By proactively configuring KFM, you can safeguard against any disruption in service and maintain consistent backup practices for your users’ important files.

If your organization does not support iOS, you can ignore this message.

Beginning June 3, 2024, we will retire support for the Viva Engage app on iOS devices running iOS 15 or earlier. iOS 16 or later will be required. Devices running iOS 15 or earlier will still be able to use Viva Engage after the rollout but won’t receive new Engage app updates. 

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Microsoft is updating the default Windows email and calendar applications, transitioning from Mail & Calendar to the new Outlook for Windows.

These include:

1. Changes to the Mail app Windows Taskbar, Start menu pins and Desktop shortcuts:

Mail app pins on the Windows Taskbar and Start menu, as well as the Mail app Desktop shortcut will be replaced with new Outlook for Windows, if the new Outlook app is freshly installed on a Windows 10 or Windows 11 device. There will be no change to the Calendar app pins. This will not impact Mail app pins or shortcuts on devices that have new Outlook already installed. There will be no change if the new Outlook app is not installed on the device.

2. Changes to the new Outlook for Windows toggle:

The toggle in new Oulook that end users access to go back to the Mail & Calendar app will be moved from the Ribbon, where it is currently located, to the About Outlook page in Settings.

[When this will happen]

General Availability (Worldwide, GCC): We will begin rolling out early June 2024 and expect to complete by mid-June 2024.

[How this will affect your organization]

1. Windows 10 and Windows 11 users in your organization who have the Mail app pinned to the Taskbar and/or Start menu will see the pins replaced with new Outlook, if they get new Outlook freshly installed on their device. Mail app shortcuts on the Desktop will also be replaced with the new Outlook app in this scenario.

2. Users who are migrated into new Outlook from the Mail & Calendar applications will still have the ability to go back to those applications, like they can today. They will need to click the button in Settings > General > About Outlook, rather than clicking on the toggle in the Ribbon.

• Note: Users who have toggled into new Outlook from classic Outlook for Windows will not see any change to the toggle’s position in the ribbon. Users can also select the “Go to classic Outlook” button in the Help tab of the ribbon. More toggle troubleshooting information can be found here: Toggling out of the new Outlook for Windows preview – Microsoft Support.

[What you need to do to prepare]

1. Changes to the Mail app Windows Taskbar and Start menu pins and Desktop shortcuts:

No action is required to prepare for the rollout. When users receive this rollout, if the new Outlook is newly installed on a user’s device, their Mail app Taskbar and Start menu pins and Desktop shortcuts on Windows 10 and Windows 11 will be replaced with new Outlook. If you would like to avoid this, you can leverage the following options:

a. Unpin Mail from user’s Windows Taskbar, Start Menu and Desktop

• Manage user’s Taskbar – Configure the Windows taskbar – Configure Windows | Microsoft Learn
• Manage user’s Start menu – Configure the Start menu – Configure Windows | Microsoft Learn

b. Prevent new Outlook from being installed on user’s devices – Deployment overview for the new Outlook for Windows – Deploy Office | Microsoft Learn

c. Uninstall Mail app from user’s devices – Uninstall applications – Configuration Manager | Microsoft Learn

 2. Changes to the new Outlook for Windows toggle: No action is required to prepare for the rollout.

Coming soon for Microsoft Teams: For muted chats, users will continue to receive notifications for personal mentions in their Activity feed, but we will suppress notifications for @Everyone mentions and reactions. Before the rollout, users received notifications from muted chats for personal mentions, @Everyone mentions, and reactions in their Activity feed. This message applies to Teams for Desktop, web, Mac, and mobile.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out early June 2024 and expect to complete by late June 2024.

General Availability (GCC): We will begin rolling out early July 2024 and expect to complete by early July 2024.

General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by mid-July 2024.

General Availability (DoD): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

[How this will affect your organization:]

The feature will be available for all users by default. Admins will not be able to turn it off.

[What you need to do to prepare:]

This rollout will happen automatically by the specified date with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: Hide, unhide, mute, pin, or mark a chat as unread in Microsoft Teams – Microsoft Support

In Microsoft Teams, users will be able to browse, multiselect and attach files from SharePoint Sites to a chat or channel conversation in the Teams mobile application.

This message is associated with Microsoft 365 Roadmap ID 395375

[When this will happen:]

General Availability (Worldwide, GCC, GCCHigh, DoD): We will begin rolling out early June 2024 and expect to complete by late June 2024.

[How this will affect your organization:]

No change or configuration is required by admins. Users will automatically see the option to attach files from their SharePoint sites when composing a message in any chat or channel. They simply need to tap on the ‘+’ to open the compose tray and then tap on the paperclip icon to attach files.

[What you need to do to prepare:]

There is no preparation required.

To solve for discoverability and ease of usage of @Mentions in activity, The ‘@Mention’ filter along with ‘Unread’ will be displayed upfront to the users as selectable pills while the other filters will be retired.

Instead, we recommend the utilization of upfront mentions pill, which address the bullseye of filtering needs in Activity feed and is where we will continue to invest our development resources.

[When this will happen:]

Targeted Release:  beginning early May 2024, and the roll out will be completed by mid-May 2024.

General Availability:  beginning late May 2024 and expect to complete by mid-June 2024.

[How this will affect your organization:]

You are receiving this message because your organization may be using ‘more’ filters option including filters for missed calls, replies, reactions, apps in Activity Feed.

Users will no longer be able to go to ‘more’ filters to choose filters for missed calls, replies, reactions and apps in Activity feed while mentions filter will be brought upfront as an upfront filter pill, when this change is implemented.

[What you need to do to prepare:]

Instead of using ‘More’ filters, we recommend using the upfront filter pills or type search.

We will be retiring the Identity Client Runtime Library (IDCRL) feature from SharePoint Online.

Office Client applications, since 2013, default to modern authentication and have a seamless experience for the end user. SharePoint Designer however requires some additional steps to support modern authentication. We recommend that all users of SharePoint Designer follow the steps in the Microsoft Community Support Article to ensure SharePoint Designer will continue to work after the final cutoff date.

[When this will happen:]

June 15, 2024

[How this affects your organization:]

Users of SharePoint Designer will no longer be able to authenticate using IDCRL protocol when this change is implemented.

[What you need to do to prepare:]

To enable your users to continue to use SharePoint Designer the steps outlined in the Microsoft Community Support blog need to be followed, see:

• SharePoint Designer and Modern Authentication

Microsoft Teams: With the launch of this new feature, notification suppression for hidden channels, users will now only receive notifications for personal and tag mentions from these hidden channels. This enhancement is designed to improve the user experience by allowing them to stay on top of their most relevant conversations.

[When this will happen:]

General Availability (Worldwide): We will begin rolling out early June 2024 and expect to complete by late June 2024.

General Availability (GCC): We will begin rolling out early July 2024 and expect to complete by early July 2024.

General Availability (GCC High): We will begin rolling out mid-July 2024 and expect to complete by mid-July 2024.

General Availability (DoD): We will begin rolling out mid-July 2024 and expect to complete by late July 2024.

[How this will affect your organization:]

Currently, users receive team and channel mentions, reactions, replies, and app notifications in hidden channels. However, with this new feature, all these notifications will be suppressed. Users will now only be informed about personal, and tag mentions from hidden channels.

Hide a channel is already existing in Teams app: 

There will be no impact on the tenants or admins.  

[What you need to do to prepare:]

This feature will be available for all the users by default for existing and subsequent hidden channels.

There is no action required by the tenants or admins.